Friendly reminder about a pending assessment invitation: the closing date, time required, a support contact, and a no-shame path to ask for more time.
Hi {{Candidate name}},
A friendly reminder that your skills assessment for the {{Role title}} role at {{Company name}} is still waiting for you — it closes on {{Deadline date}}.
The quick facts, in case the invitation slipped down your inbox:
And a genuine note: if the deadline is the problem — work crunch, travel, life — just reply and ask for more time. We'd far rather extend than have you rush it or drop out over scheduling. If you've decided not to continue, a one-line reply lets us close the loop respectfully.
We're looking forward to seeing what you can do.
{{Your name}} {{Your title}}, {{Company name}}
Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
Acknowledges a candidate's application with honest timeline expectations, what happens next, and a commitment to respond either way.
Tells a candidate their background screening is starting: the provider, what it covers, the consent step, expected duration, and who to ask about anything sensitive.
Asks for structured feedback on the hiring process after a decision, whatever the outcome: how long it takes, how to access it, how answers are handled, and why it matters.
Recruiter presents a vetted candidate to a client: three evidence-backed highlights, compensation expectations and availability, and a single next step to book the interview.
Honest mid-process update for when timelines slip: the real reason for the delay, a new date, confirmation the candidate is still in the running, and a promise to write again either way.
Acknowledges a candidate withdrawing from the process without friction: thanks them for the heads-up, asks one optional learning question, and leaves the relationship genuinely warm.