A complete code of conduct covering respect, integrity, conflicts of interest, company assets, and reporting channels, with a signature confirming agreement to uphold it. Use it during onboarding for every new team member.
This code of conduct describes the standards of behavior that Company name (the "Company") expects from everyone who works with it. It exists to keep the workplace respectful, honest, and safe — for colleagues, clients, and partners alike. Your signature confirms that you have read it and agree to uphold it.
The code applies to all employees, contractors, and anyone acting on the Company's behalf, in every setting where they represent the Company: offices, remote work, client sites, business travel, Company events, and online channels used for work. It is not a contract and does not list every possible situation; when the right course of action is unclear, ask your manager or the people team before acting.
If you experience or witness conduct that may violate this code, report it. You can raise concerns with your manager, with the people team, or through the reporting channel designated by the Company. Reports are handled discreetly, and you may ask to remain anonymous where the channel allows it. The Company prohibits retaliation of any kind against anyone who reports a concern in good faith or participates in an investigation. Managers who receive a report must escalate it through the proper channel promptly and must never handle it informally or sit on it.
Violations of this code are taken seriously and may lead to corrective action up to and including termination of employment or engagement, in line with applicable law and Company procedures. Where the conduct may also break the law, the Company may refer the matter to the appropriate authorities.
I, Employee full name, confirm that I have received and read this code of conduct, that I understand the standards and reporting channels it describes, and that I agree to follow it in my work with the Company.
Signature: ✍ Employee signature Date: Signature date
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Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
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An anti-harassment and anti-discrimination policy defining prohibited conduct, the complaint procedure, investigations, and retaliation protection, ending in a signed acknowledgment. Use it to document that every hire has read the policy.
A candidate-facing consent form for background screening that sets out what the check may cover, how data is handled, and the candidate's rights. Use it before ordering any screening.
Personal-device policy with a security baseline, device-management consent, data separation rules, and off-boarding data removal, closed by a signed acknowledgment. Use it before granting work access on a personal phone or laptop.
A disclosure form employees complete to report outside activities, financial interests, and family relationships that could conflict with their duties. Use it at onboarding and for periodic refreshes.
Authorizes the company to deposit pay into a nominated bank account, with a clear procedure for changing accounts and stopping the authorization.