Day-before reminder that re-confirms time, place, and participants, restates preparation pointers, and gives the candidate an easy way to flag problems.
Hi {{Candidate name}},
A quick reminder that your {{Interview type}} interview is tomorrow. Here's everything in one place:
A quick prep pointer: {{One or two sentences on what to have ready — e.g., a project you can walk through, questions for the team}}. No slides or formality needed — come as you are.
If anything comes up — tech trouble, a conflict, running late — just reply here or reach {{Contact name}} at {{Contact phone or email}}. We'd much rather adjust than have you stressed.
See you tomorrow!
{{Your name}} {{Your title}}, {{Company name}}
Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
Acknowledges a candidate's application with honest timeline expectations, what happens next, and a commitment to respond either way.
Tells a candidate their background screening is starting: the provider, what it covers, the consent step, expected duration, and who to ask about anything sensitive.
Asks for structured feedback on the hiring process after a decision, whatever the outcome: how long it takes, how to access it, how answers are handled, and why it matters.
Recruiter presents a vetted candidate to a client: three evidence-backed highlights, compensation expectations and availability, and a single next step to book the interview.
Honest mid-process update for when timelines slip: the real reason for the delay, a new date, confirmation the candidate is still in the running, and a promise to write again either way.
Acknowledges a candidate withdrawing from the process without friction: thanks them for the heads-up, asks one optional learning question, and leaves the relationship genuinely warm.