Celebrates the acceptance and turns it into momentum: start-date logistics, the paperwork that's coming, and exactly who will contact the new hire next.
Hi {{Candidate name}},
You said yes — and the team is genuinely thrilled. Welcome to {{Company name}}! {{One warm sentence, e.g., a note about who cheered when the news landed.}}
What happens between now and {{Start date}}:
Nothing is required from you yet except watching for that paperwork. If any question pops up between now and day one — big or small — reply here anytime.
We can't wait to get started.
{{Your name}} {{Your title}}, {{Company name}}
Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
Acknowledges a candidate's application with honest timeline expectations, what happens next, and a commitment to respond either way.
Tells a candidate their background screening is starting: the provider, what it covers, the consent step, expected duration, and who to ask about anything sensitive.
Asks for structured feedback on the hiring process after a decision, whatever the outcome: how long it takes, how to access it, how answers are handled, and why it matters.
Recruiter presents a vetted candidate to a client: three evidence-backed highlights, compensation expectations and availability, and a single next step to book the interview.
Honest mid-process update for when timelines slip: the real reason for the delay, a new date, confirmation the candidate is still in the running, and a promise to write again either way.
Acknowledges a candidate withdrawing from the process without friction: thanks them for the heads-up, asks one optional learning question, and leaves the relationship genuinely warm.