Gentle reminder that an offer is about to expire: restates the date, offers conversations with anyone on the team, and signals flexibility without pressure.
Hi {{Candidate name}},
A friendly nudge, not a pressure play: your offer for the {{Role title}} role is open until {{Offer deadline date}}, and we wanted to check in before the date does it for us.
Big decisions deserve full information, so if anything would help, it's yours:
And if the timeline itself is the problem — say, another process you want to see through — tell us. {{One sentence on flexibility, e.g., a short extension may be possible if we know what you're weighing.}}
Whatever you decide, we're glad we met you. But we're hoping for a yes.
{{Your name}} {{Your title}}, {{Company name}}
Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
Acknowledges a candidate's application with honest timeline expectations, what happens next, and a commitment to respond either way.
Tells a candidate their background screening is starting: the provider, what it covers, the consent step, expected duration, and who to ask about anything sensitive.
Asks for structured feedback on the hiring process after a decision, whatever the outcome: how long it takes, how to access it, how answers are handled, and why it matters.
Recruiter presents a vetted candidate to a client: three evidence-backed highlights, compensation expectations and availability, and a single next step to book the interview.
Honest mid-process update for when timelines slip: the real reason for the delay, a new date, confirmation the candidate is still in the running, and a promise to write again either way.
Acknowledges a candidate withdrawing from the process without friction: thanks them for the heads-up, asks one optional learning question, and leaves the relationship genuinely warm.