A formal wind-down letter for a contractor engagement covering final deliverables, the final invoice, access removal, and surviving obligations. Use it to close an engagement cleanly and on good terms.
This letter confirms the wind-down of the contractor engagement described below and sets out the final deliverables, invoicing, and access logistics so both sides can close the engagement cleanly.
Company name (the "Company") confirms that the engagement of Contractor name or entity (the "Contractor") for Engagement or project name will end on Engagement end date.
The provisions of the underlying agreement that survive its end — including confidentiality, intellectual property assignment, and any post-engagement commitments — remain in effect according to their terms.
Thank you for the work you delivered during this engagement. We would be glad to work together again and are happy to serve as a reference where appropriate. For any questions about this wind-down, contact Company contact name and email.
For the Company: Company representative name and title
Signature: ✍ Company representative signature Date: Company representative signature date
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Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
A step-by-step offboarding checklist covering access revocation, knowledge transfer, payroll, equipment, and communication — each step with an owner and a deadline. Use it so no departure leaves loose ends.
Verifies employment dates, title, and employment type for a third party, with an optional compensation line used only with the employee's written authorization.
A signed inventory of returned company property with serial numbers, condition notes, and confirmations from both the employee and the company. Use it to close out equipment logistics at offboarding.
A structured exit questionnaire covering reasons for leaving, experience ratings, manager feedback, rehire eligibility, and open comments. Use it to turn every departure into honest, comparable feedback.
An itemized confirmation of final compensation — salary through the last day, accrued PTO payout, reimbursements, and other amounts — acknowledged by the employee and countersigned by the company.
A handover document for a departing owner covering systems and access, key contacts, in-flight work, recurring responsibilities, and runbooks. Use it so nothing important leaves with the person.