A placement invoice gets paid fast when the person approving it can verify every number without opening the contract. This template shows the fee calculation instead of asserting it, ties each figure back to the agreement, and states the payment mechanics so accounts payable has nothing to query.

Invoice header

• Invoice number: {{Invoice number}} · Issue date: {{Issue date}} · Due date: {{Due date}}
• From: {{Recruiter firm name}}, {{Recruiter address}}, {{Recruiter tax ID}}
• Bill to: {{Client company name}}, attention {{Accounts payable contact}}, {{Client address}}, {{Client tax ID if required}}
• Reference: {{Agreement name and date}} · {{Client PO number if any}}

Placement details

Give approvers the context that connects the invoice to the hire they can see in their own systems:

Fee calculation

Show the arithmetic. An invoice that says "fee: {{Amount}}" invites a query; one that shows base times rate does not.

Payment terms and method

• Terms: payment due within {{Payment terms}} of the invoice date, per the agreement.
• Method: {{Bank transfer details — account name, account number or IBAN, bank identifier}}.
• Reference to include with payment: {{Invoice number}}.
• Late amounts: {{Late interest or fee terms from the agreement, if any}}.

Notes section

One short paragraph, used only when needed: the guarantee period that applies ({{Guarantee period}} from start date), any agreed installment split, or a thank-you line for the collaboration. Keep contractual restatements out — the agreement already governs.

Practices that get invoices paid

• Invoice on the start date, not when you remember — the fee clock and the guarantee clock should start together.
• Confirm the accounts payable contact and PO requirement before the start date; a missing PO is the most common two-week delay.
• Match names exactly: the client legal entity on the agreement is the entity you bill.
• State compensation figures identically to the signed offer; a mismatch of even rounding triggers a verification loop.
• Send a single polite reminder at due date plus three business days, then follow your agreement's late-payment path.