{{Company name}} is hiring a Virtual Assistant to give {{Executive or team supported}} their time back. You will run the inbox, own the calendar, and quietly remove the dozens of small tasks that fragment a working day. The right person is proactive, discreet, and allergic to letting things fall through the cracks.

What you'll do

• Triage and manage the inbox: draft replies, flag what needs a decision, archive the noise
• Own calendar management — scheduling, rescheduling, and protecting focus time across {{Time zones}}
• Book travel end to end: flights, lodging, itineraries, and the backup plan when things change
• Prepare meetings: agendas, briefing notes, and follow-up on action items until they close
• Handle data entry and keep records current in {{Tools used}} (documents, spreadsheets, CRM)
• Research vendors, prospects, or topics and deliver short, decision-ready summaries
• Process invoices, expenses, and light bookkeeping tasks accurately and on schedule
• Handle sensitive information — contracts, compensation, personal matters — with complete discretion

What we're looking for

• 2+ years as a virtual assistant, executive assistant, or in a comparable administrative role
• Excellent written English and a professional, warm tone with external contacts
• Fluency with productivity suites and shared calendars, and speed in picking up new tools
• Self-management: you work reliably across time zones without someone watching
• Meticulous attention to detail with names, dates, numbers, and confirmations
• A demonstrated track record of handling confidential information responsibly

Nice to have

• Experience with bookkeeping or invoicing tools
• Social media scheduling or basic content-support experience
• CRM upkeep and light sales-support experience
• Additional languages relevant to our contacts: {{Languages}}

Compensation and benefits

• Salary: {{Salary range}}
• Benefits: {{Benefits summary}}
• Location: {{Location / remote policy}}

How to apply

{{Application instructions}} In two or three sentences, tell us how you would organize a week for someone drowning in meetings. If you don't tick every box but believe you can do this job well, we still want to hear from you.