A position-elimination notice covering the business rationale, last day, severance summary, benefits end, and support resources. Use it when a role is eliminated for business reasons unrelated to individual performance.
This letter confirms that the position described below is being eliminated for business reasons. This decision reflects the needs of the business, not your individual performance, and we want to be direct about what it means and how we will support you through the transition.
Company name (the "Company") is eliminating the position of Role title, currently held by Employee full name. Your last day of employment will be Last day of employment.
The business context behind this decision is summarized here: Business rationale summary. The decision is final and is not a reflection of the quality of your work.
We want to help you land well. The support available to you — such as job-search assistance, references, or continued access to career resources — is summarized here: Support resources summary.
Please return all Company property by Property return deadline. Access to Company systems will be deactivated as of your last day. Obligations that survive employment, such as confidentiality commitments, remain in effect.
For questions about severance, final pay, benefits, or logistics, contact HR contact name and email. Thank you for everything you have contributed — we are genuinely grateful, and we will gladly support your next step.
For the Company: Company representative name and title
Signature: ✍ Company representative signature Date: Company representative signature date
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Jurisdiction note
Layoff rules — advance-notice periods, government or works-council notifications, selection criteria, and mandatory severance — vary sharply by jurisdiction and by headcount thresholds. Review with local employment counsel before notifying affected employees.
Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
A formal wind-down letter for a contractor engagement covering final deliverables, the final invoice, access removal, and surviving obligations. Use it to close an engagement cleanly and on good terms.
A step-by-step offboarding checklist covering access revocation, knowledge transfer, payroll, equipment, and communication — each step with an owner and a deadline. Use it so no departure leaves loose ends.
Verifies employment dates, title, and employment type for a third party, with an optional compensation line used only with the employee's written authorization.
A signed inventory of returned company property with serial numbers, condition notes, and confirmations from both the employee and the company. Use it to close out equipment logistics at offboarding.
A structured exit questionnaire covering reasons for leaving, experience ratings, manager feedback, rehire eligibility, and open comments. Use it to turn every departure into honest, comparable feedback.
An itemized confirmation of final compensation — salary through the last day, accrued PTO payout, reimbursements, and other amounts — acknowledged by the employee and countersigned by the company.