A positive, factual reference letter covering tenure, role, responsibilities, strengths, and a contact for verification. Use it to support a departing team member's next step.
To whom it may concern,
I am glad to provide this reference for {{Employee name}}, who worked at {{Company name}} as {{Role title}} from {{Start date}} to {{End date}}.
In that role, {{Employee first name}} was responsible for {{Main responsibilities}}. {{One concrete achievement or contribution, with numbers where possible.}}
Three strengths stood out consistently: {{Strength one}}, {{Strength two}}, and {{Strength three}}. Colleagues particularly valued {{a short note on how they worked with others}}.
{{Employee first name}} leaves {{Company name}} in good standing, and I would gladly work together again. I recommend {{Employee first name}} without reservation for {{the kind of role they are pursuing}}.
If you would like to verify any of this information or discuss it further, you can reach me at {{Your email or phone}}.
Sincerely, {{Your name}} {{Your title}}, {{Company name}}
Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
A formal wind-down letter for a contractor engagement covering final deliverables, the final invoice, access removal, and surviving obligations. Use it to close an engagement cleanly and on good terms.
A step-by-step offboarding checklist covering access revocation, knowledge transfer, payroll, equipment, and communication — each step with an owner and a deadline. Use it so no departure leaves loose ends.
Verifies employment dates, title, and employment type for a third party, with an optional compensation line used only with the employee's written authorization.
A signed inventory of returned company property with serial numbers, condition notes, and confirmations from both the employee and the company. Use it to close out equipment logistics at offboarding.
A structured exit questionnaire covering reasons for leaving, experience ratings, manager feedback, rehire eligibility, and open comments. Use it to turn every departure into honest, comparable feedback.
An itemized confirmation of final compensation — salary through the last day, accrued PTO payout, reimbursements, and other amounts — acknowledged by the employee and countersigned by the company.