Acknowledges an employee's resignation and confirms the last day, transition expectations, final pay, and offboarding logistics. Use it to close the loop in writing as soon as a resignation is received.
This letter acknowledges receipt of your resignation and confirms the practical details of your departure, so that your remaining time and the handover are clear for everyone.
Company name (the "Company") acknowledges and accepts the resignation of Employee full name from the position of Role title, received on Resignation received date.
Your last day of employment will be Last day of employment, consistent with your notice.
During your remaining time, we ask that you focus on an orderly handover. The specific expectations are: Transition expectations summary. Your manager will work with you to prioritize if time runs short.
Thank you for your contributions during your time with us. We wish you every success in your next chapter, and you are welcome to stay in touch. For any questions about your offboarding, contact HR contact name and email.
For the Company: Company representative name and title
Signature: ✍ Company representative signature Date: Company representative signature date
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Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
A formal wind-down letter for a contractor engagement covering final deliverables, the final invoice, access removal, and surviving obligations. Use it to close an engagement cleanly and on good terms.
A step-by-step offboarding checklist covering access revocation, knowledge transfer, payroll, equipment, and communication — each step with an owner and a deadline. Use it so no departure leaves loose ends.
Verifies employment dates, title, and employment type for a third party, with an optional compensation line used only with the employee's written authorization.
A signed inventory of returned company property with serial numbers, condition notes, and confirmations from both the employee and the company. Use it to close out equipment logistics at offboarding.
A structured exit questionnaire covering reasons for leaving, experience ratings, manager feedback, rehire eligibility, and open comments. Use it to turn every departure into honest, comparable feedback.
An itemized confirmation of final compensation — salary through the last day, accrued PTO payout, reimbursements, and other amounts — acknowledged by the employee and countersigned by the company.