This agreement records the company equipment issued to an employee or contractor, the conditions for its use and care, and how and when it must be returned. It protects both sides: the recipient knows exactly what was received and in what condition, and the company keeps a signed inventory of its property.

1. The equipment

Company name (the "Company") provides Recipient full name (the "Recipient") the equipment listed below on Provision date:

If an item does not apply, its row should say "none". By signing, the Recipient confirms receiving the listed items in good working condition, except for any defects noted in writing at handover. Accessories issued with an item — charger, dock, case — are treated as part of that item even if not listed separately.

2. Ownership

The equipment remains the Company's property at all times. Providing it transfers no ownership and grants no rights beyond using it for the Company's work under this agreement. The Company may replace or upgrade any item during the engagement; this agreement covers replacement items from the moment they are handed over, with the inventory updated in writing.

3. Care and use

1. The equipment is provided primarily for the Company's work; incidental personal use is allowed only as the Company's policies permit, and never for another employer's or client's work without the Company's written approval.
2. The Recipient takes reasonable care of the equipment, including safe transport and storage, and does not modify, open, or attempt repairs without the Company's approval.
3. The Recipient does not lend the equipment to anyone else, including household members, and does not leave it unattended in visible or unsecured places, and stores it in a locked or otherwise secured space when not in use.
4. When traveling, the Recipient keeps the equipment in carry-on luggage or equivalent personal control rather than in checked baggage or unattended vehicles.

4. Security

1. The Recipient follows the Company's security policies on the equipment, including screen lock, disk encryption where provided, timely system updates, and installing only approved software.
2. The Recipient reports loss, theft, or suspected compromise without delay through this channel: Incident reporting channel.
3. The Company may manage, audit, and — where the device is lost or the engagement ends — remotely remove Company data on the equipment.
4. Company data on the equipment stays on it: the Recipient does not copy it to personal devices or personal cloud accounts.

5. Loss or damage

1. Normal wear and tear is expected and is not the Recipient's responsibility; faults should be reported promptly so the Company can repair or replace the item.
2. The Company bears the cost of repairs arising from normal use and of the replacement cycles it initiates.
3. Where loss or damage results from a failure to take reasonable care, the Company may ask the Recipient to contribute to repair or replacement, where permitted and under the Company's policies, after discussing the circumstances with the Recipient first.

6. Return

1. The Recipient returns all listed items when the engagement ends, when the Company requests them, or when an item is replaced — in each case within Return window of the trigger.
2. Items are returned with their accessories, in reasonable condition given normal use. The Company confirms receipt and condition in writing.
3. Where the Recipient works remotely, the Company provides a prepaid shipping method, and the return deadline is met by handing the package to the carrier.
4. Before returning a device, the Recipient should back up any personal data on it; the Company will erase returned devices as part of its standard process and cannot recover personal data after that erasure.

Signatures

Recipient: ✍ Recipient signature Date: Recipient signature date

For the Company: ✍ Company signature Date: Company signature date