A letter that confirms a promotion in writing: new title, compensation change, effective date, and updated reporting line, acknowledged by signature. Use it to make an internal move official and unambiguous.
This letter confirms your promotion and records the changes to your title, compensation, and reporting line, together with the date they take effect. All other terms of your employment continue unchanged. The changes become effective on the conditions stated once both parties sign.
A summary of the headline responsibilities of the new role is set out here: New responsibilities summary. Your manager will review the full expectations of the role with you during your first weeks in the position, and objectives will be set through the Company's regular goal-setting process.
From the Effective date, you will report to New manager name and title. If your reporting line was already this person, this clause simply confirms it. Transitional arrangements for handing over your current responsibilities will be agreed with your current and new managers.
Please sign below to acknowledge and accept the promotion on these terms. If you have questions about anything in this letter, raise them with your manager or the people team before signing.
Employee: ✍ Employee signature Date: Employee signature date
For the Company: ✍ Company signature Date: Company signature date
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Not legal advice
This template is provided for general informational purposes only and is not legal advice. Laws differ by jurisdiction and change over time — have a qualified professional review any document before you rely on it.
A core employment contract for at-will relationships covering duties, compensation, benefits, work location, and how either party may end the relationship. Use it to document a new hire's terms in writing.
A consulting agreement defining advisory scope, expected deliverables, fees and expenses, and a clear no-employment clause. Use it to engage a consultant for advisory work with clean boundaries.
A letter that extends an existing fixed-term engagement to a new end date, confirms which terms stay unchanged, and records any adjustments, accepted by signature from both parties.
Sets the terms for internal referral bonuses: who is eligible, how referrals are submitted, the payout schedule, and a clawback if the referred hire leaves early. Use it to formalize a referral before payout.
Records the company equipment issued to an employee or contractor — with an inventory table — plus care, security, and return conditions. Use it whenever hardware leaves the company's hands.
An employment contract with a defined start and end date, covering duties, compensation, renewal mechanics, and early-termination clauses. Use it when hiring for a project, cover, or season with a clear end.